The primary purpose of a
purchasing system is to facilitate:
- Deciding What To Buy - Gather
unfulfilled demand information from the Inventory Management
System and (considering unfulfilled demand, lead times,
minimum order quantities, order multiples, minimum stocking
levels and maximum stocking levels) assist the purchasing
agent in ordering cost effective quantities of items
from suppliers.
- Obtaining Authorization - Provide
a mechanism whereby requisitions can be approved by the
appropriate personnel (depending on the personnel placing
the requisition and the cost of the requisitioned item).
- The Secure Issuance of Purchase Orders - Allow
authorized personnel to make approved purchases of inventory
and non-inventory items from approved suppliers as efficiently
as possible.
- Communicating - Effectively communicate
purchase orders, change orders, and cancellation orders
to suppliers timely and effectively using the suppliers'
item ids and descriptions when necessary or appropriate.
Carillon makes purchasing as easy and automatic
as possible with the following features:
- Requisition Process - Carillon's
front-end requisition process has a user-definable rules-based
approval process;
- Sales Order Integration - Carillon's
Purchasing Module tightly integrates with the sales order
entry window so approved or unapproved purchase orders
for special order or drop-shipments can be created directly
from the sales order entry window;
- Security Based Approval Process - Only
individuals with the proper security credentials will
be able to issue approved purchase orders;
- Change Orders - Carillon has unlimited
change order capability;
- Fax/Email Capability - You will
have the ability to fax and/or email purchase orders
to suppliers through Carillon's Mail module.
- Sophisticated Demand Algorithms - Carillon's
sophisticated color coded (red, yellow, and green) time-phased
available-to-sell algorithms consider demands and sources
within a planning fence, lead time, min, max, order multiples,
and minimum order quantities when suggesting order quantities.
- Variance Tracking - Sophisticated
variance tracking including cost variances, quantity
variances and freight variances.
- Direct Ship - Direct Ship Confirmation
capabilities process the vendor's invoice and the customer's
invoice in a single step for drop ships.
- Three Way Matching - Carillon's
three way matching between purchase orders, inventory
receipts, and vendor invoices helps assure only valid
invoices get paid.
- Unlimited Suppliers Per Item - Carillon
has the ability to assign unlimited suppliers to an item;
- Support for Supplier's Item IDs and Descriptions - Carillon
has the ability to issue purchase orders using the supplier's
item id and description;
- Open PO Visibility - Automatic
tracking and display of other open purchase orders for
this item right in the Purchase Order Entry window.
- Previous Cost Visibility - Automatic
tracking and display of the cost history for each item
in the Purchase Order Entry window;
- Multiple warehouse/location support - Within
each branch you can have multiple warehouses/locations
along with the ability to see on-hand quantities in all
warehouses right in the purchase order entry window;
- Unlimited notes capability - You
can have unlimited notes at both the header level as
well as unlimited notes for each line item on the purchase
order;
- Unit of Measure Conversion - Carillon
has the ability to purchase in a different unit-of-measure
than the stocking unit-of-measure. Both global and item
specific unit of measure conversions are supported;
- Multiple Date Tracking - With
Carillon you have the ability to specify a date due,
a do not ship before date, and a special event date (like
a cancellation date);
- Cost Visibility - With Carillon
you have the ability to see the last received po cost,
next due in po cost, and standard cost (if that's your
costing method) right in the purchase order entry window.
- Non-Inventory Purchase Orders - Carillon
also has the ability to create purchase orders for non-inventory
items.
- PO Drill Down Capability - You
can drill down by item or expected delivery date.
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